Family owned and operated food technology and manufacturing company producing high quality, innovative and customised vegetable solutions

Macadamias Australia is a family owned and operated
grower and wordwide exporter of quality Australian macadamias

Macadamias Australia
 

Ethical Sourcing and Supply (Our Code of Ethics)

POLICY STATEMENT

Macadamias Australia is committed to ensuring a high standard of ethical and environmental trade practices, including the provision of safe working conditions and the protection of workers’ rights. Macadamias Australia operates locally in Australia and in accordance with the guidelines of this Code of Ethical Policy and expects its Suppliers and Contractors to observe the Code’s provisions and to demonstrate a similar commitment to an ongoing program. The Code will ensure where necessary, improving ethical and environmental practices.

SCOPE OF THE CODE

The Code applies to all areas of the Macadamias Australia business and to its direct Suppliers, as well as to goods and services sourced by Macadamias Australia. We require all direct Suppliers to observe the provisions of this Code and requires that such Suppliers, in turn, obtain similar compliance with its provisions from their Suppliers. All parties to whom this Code applies are required to comply with applicable national and international laws. Where the provisions of this Code afford greater protection than national law, the terms of this Code prevail.

POLICY OBJECTIVE

The objectives of the Code are to set out a clear statement of Macadamias Australia policy – to promote the adoption and improvement of ethical practices globally, and to implement effective processes for improvement of trade practices

COMPLIANCE WITH THE CODE

Macadamias Australia recognises that its Suppliers may not be able to achieve all the standards laid out in this Code immediately but is willing to engage with Suppliers who:

  • have implemented, or are willing to implement, appropriate and workable processes for raising standards to be compliant with this Code within an agreed period
  • are able to demonstrate a responsible and transparent approach to their working and general practices
  • have successfully undergone any required audit or verification procedure in accordance with national standards and auditing procedures to further demonstrate compliance with the core requirements
  • have demonstrated an ongoing commitment to improving working and ethical standards.

CORE REQUIREMENTS (‘Critical Failure Points’)

Macadamias Australia will not engage in business with Suppliers who do not meet Macadamias Australia Core Requirements and Macadamias Australia will be entitled to terminate any contract with any Supplier who is found to be non-compliant with any of these requirements. Such termination on the part of Macadamias Australia may be without notice and shall be without liability of any description on the part of Macadamias Australia.

Core Requirements are as follows:

  1. Suppliers must not use any form of forced, bonded or involuntary labour, and workers must not be obliged to lodge identity papers or pay any deposit as a condition of work.
  2. Workers must not be subject to physical or verbal abuse or threats or intimidation of any description.
  3. Workers must not be required to work extreme hours or work without adequate rest periods.
  4. Suppliers must not use workers under the age of 13 in Queensland, Australia and then reference needs to be made to other states and territories. [1]
  5. Factories and work sites used by Suppliers must be safe and hygienic with an adequate number of safe and accessible fire exits from all buildings and workers must have access to drinking water.
  6. Workers’ life or limb must not be endangered due to the use of dangerous machinery, unsafe building structure or layout, or hazardous chemicals. Where serious or fatal accidents have occurred Suppliers must demonstrate to the satisfaction of Macadamias Australia that all appropriate steps have been taken to prevent similar accidents occurring in the future.
  7. Suppliers must pay wages sufficient to meet basic needs and to provide some discretionary income.
  8. Suppliers must maintain proper and accurate employment records including calculation of pay and hours worked and Suppliers must be transparent and cooperative as regards the inspection of employment records.
  9. Suppliers must not engage in bribery, corruption or other similar unethical practices in order to gain competitive advantage.

GENERAL PROVISIONS

The General Provisions of the Code need to be read and applied in conjunction with the Core requirements set out above.

1. EMPLOYMENT OF APPROPRIATE WORKERS

1.1 No forced, bonded, or involuntary prison labour may be used in the production of goods. Workers must not be required to lodge deposits or identity papers as a condition of work and must be free to leave their employer upon reasonable notice.

1.2 No child or under age labour may be used. All workers must have reached the age of 15, or have reached the minimum legal working age under national law, whichever age is the higher.

1.3 By entering into an agreement with Macadamias Australia Suppliers accept the principles of remediation programmes enabling children and under age workers to return to quality education, even if children and under age workers do not form part of Supplier’s work force.

1.4 Where the use of underage labour is revealed, then without prejudice to Macadamias Australia right to terminate its Supplier agreements under the provisions of the Code, Suppliers must establish and implement appropriate remediation programmes in cooperation with Macadamias Australia.

2. WORKING ENVIRONMENT

All workers are entitled to a safe, hygienic working environment and Suppliers must ensure that working conditions meet the following standards:

2.1 Suppliers must comply with all national and state health and safety laws and standards.

2.2 Suppliers must establish an active Health and Safety Committee on which workers must be represented and which must be consulted on and entitled to participate in the investigation of health and safety matters.

2.3 Suppliers must formally appoint a senior manager to be responsible for health and safety issues, including compliance with the relevant terms of this Code, and the establishment and communication of written health and safety policies.

2.4 Workers must not be employed in potentially hazardous conditions without regular adequate safety training or supervision. Training must include emergency evacuation procedures and, for appropriate designated personnel, first aid. Adequate records of all safety training must be maintained and made available to Macadamias Australia for inspection. Adequate first aid provision must be readily accessible to all workers.

2.5 Work places must be well ventilated with comfortable, well lit work stations. No workers may be subject to unsafe or unhealthy working conditions (including dangerous machinery, unsafe building structure or lay-out, and hazardous chemicals and substances) and all necessary safety equipment must be provided by Supplier without charge.

2.6 Factories and work sites used by Supplier must be safe and hygienic with an adequate number of safe, accessible and clearly marked fire exits from all buildings (including production and storage facilities, and office and domestic accommodation used by employees).

2.7 Living accommodation, where provided, must be in buildings that are separate from other areas of the workplace and must have an adequate fire alarm system. In any event Suppliers must provide clean bathrooms, access to drinking water, and appropriate food storage facilities.

3. HOURS, PAY AND BENEFITS

3.1 Suppliers must comply with local, state and national legislation regulating employment, hours of work and pay, including any minimum wage, allowances and benefits (including, without limitation, holidays, sick leave, child care, maternity provisions, social security) and must not seek to avoid their legal obligations to workers by any means. In any event wages must be adequate to meet the basic needs of workers and provide a reasonable discretionary income.

3.2 Workers must be provided with clear and understandable written information about their employment conditions (including pay and hours or work) before commencing work and Suppliers must at all times maintain proper and accurate employment records.

3.3 Workers must not be required to work excessive hours and may not ordinarily and regularly work more than 60 hours per week (including overtime). All workers shall be entitled to at least one day off in each seven day period and overtime must be strictly voluntary and paid at a premium rate.

3.4 Deductions from wages must be of a reasonable sum and relate to the service provided for that reduction. Workers must give their express agreement for each deduction and such agreement may not form a part of their employment contract. The use of fines as a disciplinary measure is not permitted.

3.5 Suppliers must comply with all applicable legislation concerning superannuation, retirement benefits and workers’ compensation

4. RESPECT FOR THE INDIVIDUAL

4.1 Suppliers must conduct their business in a manner which recognises the entitlement of all individuals to be treated equitably with dignity and respect and to work in an environment free from harassment, physical and verbal abuse, threats or intimidation of any description.

4.2 Disciplinary practices shall be fair and appropriate and must be clearly set out and communicated to workers. Workers have the right to appeal and representation at disciplinary proceedings.

4.3 Suppliers must not discriminate against workers in any manner on the grounds of gender, religion, race, caste, age, disability, sexual orientation, union membership, political affiliation, national or ethnic origin.

5. TRADE UNIONS

Suppliers must give all workers the right to join or form trade unions and to organise collective bargaining in a lawful and peaceful manner and Suppliers must not discriminate against workers who engage in such activities. Where these rights are restricted by law Suppliers must allow alternative lawful means for independent workers’ representation.

6. ETHICAL STANDARDS

Suppliers must conduct their businesses in an ethical manner and must not seek to gain competitive advantage by means of unethical or dishonest practices including without limitation; bribery, corruption, kickbacks, the provision of gifts, favours or services.

7. ENVIRONMENTAL STANDARDS

Suppliers must comply with applicable local, state and national environmental regulations and such additional environmental standards as Macadamias Australia may notify in writing from time to time. In any event, Suppliers must demonstrate an awareness of environmental matters and a commitment to improving environmental standards, (including, without limitation, waste reduction, increased recycling, reduction of pollution, increased use of environmentally friendly products from sustainable sources) and are to develop and implement a meaningful environmental action plan by which progress can be measured.

8. DOCUMENTATION AND INSPECTION

8.1 Suppliers must adopt effective systems (including the appointment of a named individual with responsibility for compliance with the Code) for the implementation of the provisions of this Code by Suppliers and for monitoring and documenting compliance with its provisions to the satisfaction of Macadamias Australia. Suppliers shall in turn be responsible for implementing monitoring and recording the compliance of its own Suppliers.

8.2 Suppliers must maintain such documentary records as may be necessary to demonstrate compliance with the terms of this Code (or otherwise relating directly or indirectly to the implementation of the Code) including a single set of verifiable, accurate and complete records on wages paid and hours worked for each employee, and stored for a period of three years.

8.3 Suppliers must permit Macadamias Australia (or its representative or nominees) to enter their premises (and any other work place utilised for or on behalf of Supplier, whether or not owned or controlled by Supplier) for the purpose of inspecting premises and / or documentation and in order to establish due compliance with the provisions of the Code.

9. NON-COMPLIANCE

9.1 By entering into an agreement with Macadamias Australia Suppliers hereby agree to and accept the terms of this Code.

9.2 Without prejudice to the provisions of the Code or the terms of any agreement between Supplier and Macadamias Australia.

Macadamias Australia shall be entitled in its sole and absolute discretion to terminate all contracts with Suppliers with immediate effect and without liability in the event that:

9.2.1 Suppliers are not to be fully compliant with the Core Requirements at any time

9.2.2 In the reasonable determination of Macadamias Australia, Suppliers shall have failed to demonstrate to the satisfaction of Macadamias Australia, a genuine willingness to work towards meeting all of the provisions of the Code within a reasonable time.

9.2.3 In the reasonable opinion of Macadamias Australia, Suppliers shall have failed to demonstrate to the satisfaction of Macadamias Australia, sufficient openness and transparency to allow a robust verification of their working practices.

9.3 In the event that Macadamias Australia considers that a Supplier is not in compliance with the Core Requirements or the wider provisions of this Code, the Supplier must take all such appropriate remedial actions as requested by Macadamias Australia to address any areas of concern.